Graduate Office Newsletter
CS Grad Office Newsletter – Oct 7, 2020
All CS Grad Students
Friendly reminder that students are not allowed on Campus.
The Last day for graduate students to add/drop classes with per-class fee through MyUCLA is December 11. The last day for graduate student to change grading basis of optional S/U graded courses with per-class fee through MyUCLA is December 11. Please note this pertains to pass/no pass graduate level courses (i.e. 200 series and above). If you are trying to change the grading basis for an undergraduate course that is mandatory letter grade to pass/no pass and MyUCLA will not allow you to make that change, please note Graduate Division has a strict policy of not allowing graduate students to change the grading basis of undergraduate level courses.
For more information on UCLA term deadlines please visit: https://www.registrar.ucla.edu/Term-Calendar
If you wish to audit a course please note that auditing a course is done by the Faculty/Instructor of that course and the student wishing to audit. For more information please visit: https://www.registrar.ucla.edu/Registration-Classes/Enrollment-Policies/Class-Policies/Auditing-Classes
Lecture 80 courses (i.e. online courses)
Please note any online course that has a lecture 80 means that course is for the MS Online Engineering Program only (i.e. CS grad students cannot take/enroll in these courses).
If you would like me to enroll you in CS 201 please email Juliana Alvarez at your name and UID and I should be able to enroll you in CS 201 provided that there are no conflicts with the courses/sections/lab/dis you are currently enrolled/waistlisted in.
CS Undergraduate Courses
If any of these three courses are closed/full we cannot enroll any students. If you would like us to enroll you in a CS undergrad courses (provided that there’s space this includes the waitlist) please do the following:
1. Check to see if there is any conflict with the CS undergrad course and section/discussion/lab that you would like to be enrolled in and check to see If there’s a conflict with any courses and lab/dis/section you are enrolled in as well as those you are currently waitlisted in. If there is a time conflict even in waitlisted courses, the system will not allow us to enroll you so please check before contacting me (the system is designed so that if there is a conflict we won’t know until after we’ve dropped a course). Also the system will not allow us to enroll you in any more courses if adding the course will exceed 18 units (this also includes courses you are waitlisted in).
2. If there is a class conflict or a class you’d like to drop in exchange for an undergrad course that has open space, please let me know which class(es) you would like for us to drop on your behalf. Please do not drop the course(s) yourself. This is important to ensure if the class is full by the time I access your email, you did not lose the class you were enrolled/waitlisted in.
3. Please email with your name, UID and class you would like me to drop on your behalf and let me know the course and section/lab/dis (i.e. CS 161 1a) you would like me to enroll you in.
· Make changes to their study lists via MyUCLA with the applicable fee (drop/add courses, change grading basis).
· Submit a Graduate Degree Petition to request a change of grading basis for a mandatory graded course by filling out the enrollment petition form (course ID can be found on schedule of classes website) and have the instructor sign off where it says “Instructor’s signature” and turn in the completed form to before week 10.
· Submit a Withdrawal Notice for the current quarter.
Graduate students receive an official reminder from the Registrar’s Office during third week to check their study lists; they have ten weeks to take the actions listed above.
The Graduate Division complies with published deadlines. We recognize exceptional situations may require a retroactive petition. However, retroactive petitions without compelling cause and documentation create an unnecessary and unfair burden and can negatively affect university records. Any retroactive change requests (add/drop courses, change of grading basis) require departmental and instructor signatures as well as a supporting, explanatory memo from the department chair. Please note this is not a guarantee petitions will be approved.
CS PhD Students Only
In the coming weeks we will have the latest information regarding providing required forms remotely. But in short we will still require the forms but the signatures can be sent to be via an email approval to . This will include the following:
- Leave of Absences
- Nomination of Committee
- Report on the Oral Qualifying Examination
- Final Defense
- Breadth Requirements
- Proposal of Fields
- Change of Advisor
Ad Hoc Checklist
Updated on 10/6/20
The ad hoc checklist is a guide and should be used prior to taking any courses you are considering for the minor. You can only have one ad hoc minor.
Ad Hoc Petitions Quarterly Deadlines
Quarter Submission Deadline
Fall October 30
Winter February 5
Spring April 30
Summer – Petitions are not reviewed during the summer months
The Checklist is as follows:
- Proposal of Fields must be completely filled out and signed off by the various field chairs. Check with the Grad Office for field chair confirmation.
- Provide a memo of support/justification from your advisor.
- Provide an abstract of the two courses you would like to have approved for the proposal of fields.
- Abstract should address these points.
- ad-hoc field should be a coherent set of courses in an identifiable area (body of knowledge) that is not a subfield of the area of the major or the minors thus make sure to address this issue.
- written justification explaining how the proposed ad-hoc minor meets the requirements above and supports your research area.
iii. If the ad-hoc field presents some overlap with topics that are generally associated with the other fields, the justification should carefully explain why this overlap does not impinge on the value of the minor to broadening your Ph.D. education.
- Include your transcript and mark do not highlight the course and grade received.
- Send everything in a single PDF to Joseph Brown at . The order of the
PDF items should be as follows:
- Signed Proposal of Fields
- Faculty Support/Justification memo
- Student abstract
- Unofficial Transcript with courses marked(*) not highlighted.
- PDF should be saved with your name.
Registrars Term Calendar
Graduate Student Refunds and Reductions
Link to To TOP Registration
CS MS Students Only
*Initial Faculty Advisor* – The initial faculty advisor you were assigned when you first started the CS MS program is your first point of contact re: your Capstone/Thesis. The initial faculty advisor is there to point you in the right direction re: Capstone/Thesis (i.e. they are not automatically your Capstone/Thesis Advisor). As mentioned at the CS MS Orientation as well as in the CS Grad Student Handbook, is up to the CS MS student to find their own Capstone/Thesis Advisor (must be CS faculty) and procure their consent that they are willing to be your Capstone/Thesis Advisor.
Once a student has found a Capstone/Thesis Advisor who gave their consent to be their Capstone Advisor, the student must fill out the Advisor Consent Form (see link below) and have the Capstone/Thesis Advisor sign off. If you have any questions regarding this please contact .
If you are doing a Capstone, you may switch and/or find an advisor even after you’ve submitted your ATC paper work (as long as you find one before your Capstone). If you are doing a thesis, you may switch advisors after your ATC forms but you will need to reconstitute your committee (please email for further information).**
- Advisor Consent Form (if you’ve found a Capstone Advisor)
- Breadth Requirement Form
- Program of Study Form
- Capstone Results Form – please read below for further instructions on submitting this form
Petitioning a Breadth Requirement Course – if you are petitioning a course that is not on the approved list make sure you provide one pdf that includes the Breadth Req form filled out, a copy of your unofficial transcript with the grade/class highlighted and a copy of the syllabus to . Please note petitioning courses can only be done in the first quarter of your CS MS program (see CS Grad Student Handbook). Here is the link to the Breadth Requirement Form which shows the courses (2nd page shows the equivalent courses there’s a hyperlink): https://www.cs.ucla.edu/wp-content/uploads/cs/Breadth-Requirement-Form.pdf.
Submitting a Breadth Requirement petition does not 100% guaranteed it will be approved in which case you will either need to take the course when space is available or if the instructor teaching the course this quarter gives their consent for you to audit/test out)
Finishing Capstone/Thesis in Fall 2020
Filing Fee for Winter 2021
Filing fee means that you are about to finish all your course work for the Breadth Requirement as well as the Program of Study by this quarter and need an additional quarter to finish your capstone/thesis (you’re welcome to finish it all the same quarter they finish all their course requirements but some students need extra time). “Filing Fee” for the next quarter (i.e. you have finished taking all the Program of Study/Breadth Req courses and Advance to Candidacy in Fall 2020 and will go on Filing Fee in Winter to work on the capstone/thesis that you will submit in Winter 2021) as all you need to do is work on and submit your capstone/thesis (you cannot be enrolled in courses when you are on filing fee).