Visitors With Doctorates, Professors at Other Institutions of Higher Learning
Highly qualified individuals such as faculty (often Ph.D.s) who seek visiting status
are certainly an asset to UCLA.
However, the large number of people seeking to visit
poses a problem.
Only the official who has Department Chair status can authorize
such a visit.
In December 2013 and throughout 2014 the person to contact is Prof. Palsberg.
Jens Palsberg, Professor of Computer Science
Email: palsberg@cs.ucla.edu
Tel: 310-825-6320 ; Fax: 310-794-5057
New Formalized Process for Visiting Undergraduate Students
Dean Chang
Date Tuesday, August 30, 2011 2:30 PM
Dear Colleagues:
Every year UCLA receives numerous requests to host undergraduate
visitors (non-UCLA students, collectively referred to as
"Undergraduate
Student Visitors").
These Undergraduate Student Visitors come to
the
campus to join laboratories and/or participate in other scholarly
activities.
For the safety of the Undergraduate Student Visitors, and for the campus
to have a record of who is participating in research and scholarly
activities, we have developed a formal
"registration"
process. Effective
immediately, anytime you have Undergraduate Student Visitors, you will
need to register them. The registration mechanism depends on factors
related to their compensation status.
Point of contact: Olivia Edwards, Assistant to Associate Dean for Research and Physical Resources, UCLA Henry Samueli School of Engineering and Applied Science, Boelter Hall 7400, Phone: 310-206-8245, Email: oae@ea.ucla.edu .
*Compensation Received by Visiting Student (category & mechanism)*
*Status at UCLA*
*Action Required to Complete Registration Process*
Paid by UCLA with UCLA or outside agency/company funds
for services
rendered (employment) via Payroll.
Employee
None
Paid by UCLA with UCLA or outside agency/company funds via stipend
(through financial aid office). Funds intended only to further student's
education or research endeavors.
UCLA Program Participant
Complete UID request
process shepherded by
Division of
Undergraduate
Education
* UID Request -
Cover Sheet
* UID Request -
Student Data
Sheet
Paid by Program
Outside of UCLA
(student paid
directly by
outside
program but
expected to
participate in
activity at
UCLA)
Non-UCLA
Undergraduate
Visitor
Complete
process
shepherded
by
Undergraduate
Research
Center
–
Sciences.
*
Non-UCLA
Student
Undergraduate Visitor Registration Requirements
and
Instructions
*
Non-UCLA
Student
Undergraduate Visitor Form
*
Evidence
of
Health
Insurance
Coverage
Form
*
Office
of
Insurance
and
Risk
Management
(OIRM)
Voluntary
Waiver
(if
under
18,
please
also
sign
the
"Release
of
Liability,
Waiver
of
Claims,
Express
Assumption
of
Risks,
and
Hold
Harmless
Agreement"
at
the
bottom
of
the
form)
Student
not
paid
by
UCLA
or
outside
agency
UCLA
Registered
Volunteer
Contact
UCLA
Volunteer
Services
Office
to
register
as a
volunteer
http://www.uclahealth.org/site.cfm?id=1549
The
table
above
provides
direction
for
the
registration process.
Registration ensures that we have a record of our Undergraduate Student
Visitors
and
their
activities, which is important for our insurance and
risk
management. Please be advised that each department or unit should
have
its
own
process
in
place
for
ensuring
that
the
appropriate
trainings
and
internal
processes
are
followed
for
laboratory
safety
and/or
building
access,
as
applicable.
A
special
thank
you
to
the
committee
that
came
together
to
define
the
categories
and
processes,
with
representation from Division of
Undergraduate Education, Financial Aid Office, Office of the Vice
Chancellor
for
Research,
UCLA
Audit
and
Advisory
Services,
Graduate
Division,
Corporate
Financial
Services,
and
Office
of
the
Registrar.
For
questions
about
Undergraduate Student Visitors of any status, please
contact
Tama
Hasson
in the Undergraduate
Research
Center-
Science,
Engineering and Math, who has generously
agreed
to
serve
as
the
contact
person
for
these
issues
for
the
entire
campus.
You
may
also
refer
to
the
web
page
that
we
created
for
this
process:
https://vcr.ucla.edu/formalized-process-for-visiting-undergraduate-students.
Sincerely,
/*Judith
L.
Smith*/
Dean/Vice
Provost
for
Undergraduate Education
/*James
S.
Economou*/
Vice
Chancellor
for
Research
--
Olivia
Edwards
Assistant
to
Associate
Dean
for
Research
and
Physical
Resources
UCLA
Henry
Samueli
School
of
Engineering and Applied Science
Boelter
Hall
7400
Phone:
310-206-8245
Email:
oae@ea.ucla.edu