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Bylaws Of Practice

UCLA Computer Science Department (CSD)
ALUMNI ADVISORY BOARD (AAB)

Membership

  • Membership is intended to represent the various computer science application areas, BS/MS/PHD degrees generations, industries, gender, and diversity.
  • Members are expected to be influential, entrepreneurial, strong in networking, motivated, enthusiastic and able to represent the CSD AAB and further the aims of the AAB.
  • Membership is limited to approximately 15 members.
  • Members are elected for three-year terms, which may be renewed two times?
  • To maintain an active membership, members must attend at least half of the meetings per year,
  • Members are expected to participate, coordinate and help conduct various events and activities sponsored by the AAB with minimum of leading one event every 3 years.
  • Due to the voluntary nature of board membership, members can resign at any point.

Officers and Governance

  • The Chair and Vice Chair are elected in tandem for three-year terms and can be elected for a second term by the Board.  If either one is unable to fulfill his or her duties, the board will elect a replacement at the next board meeting.
  • A CSD faculty coordinator serves on the AAB along with the CSD chair with voting rights. Other CSD faculty may also attend periodically or serve frequently as non-voting ex-officio members.
  • AAB members, the CSD chair, and the CSD faculty coordinator have voting rights to elect or remove the chair, the vice chair, and new members of AAB.
  • Voting requests must be conducted in writing via email to each voting member. Election is by majority.
  • Self nominations for chair and vice chair are acceptable.

Membership Admissions Process

  • Candidates to the AAB are usually recommended by AAB members and CSD faculty, although Computer Science alumni can apply for consideration.
  • To be considered as a new AAB member, the candidate must be introduced by an AAB member in writing with detailed resume and qualifications to serve on the AAB, and verbally at a subsequent meeting, with the endorsement of another AAB member.  Candidates are discussed at an AAB meeting before deciding to include them in a ballot with the candidates’ approval.
  • It is encouraged to have a candidate attend various AAB activities before the election date, so that members will become familiar with the candidate.
  • Informal process:
    • A current AAB member proposes the candidate and provides copies of the resume and/or bio to AAB members.
    • If one additional person supports the nomination of the candidate, then the candidate is presented at an AAB meeting or via conference call.
    • AAB members vote on the candidate via email or in person.
    • If a large majority supports (>66%) the candidate, then the candidate is elected to a three-year term.
  • Additional Considerations:
    • Level of familiarity that current board members have with candidate
    • Leadership level of responsibility and ability to enhance CSD relationship with industry and IR&D activities.
    • Board diversity factors and candidate’s fit
    • Demonstrated track record of success in career or industry

 

Meetings

  • AAB meetings are held at least twice a year, typically over dinner at UCLA. Historically meetings have been held in May and October.
  • Chair establishes the date and agenda and conducts the AAB meetings.  The agenda must be set ahead of time with inputs from members, CSD faculty, students, and others.  Meeting minutes should be produced within a reasonable time after the meeting.
  • Vice Chair duties include capturing minutes for AAB meetings and other events, conducting AAB meetings, should the chair be unable to attend, leading specific AAB break out team / events, etc. 
  • Meetings may include leaders for CSD graduate and undergraduate students, non voting members, faculty, External Affairs staff, and representatives from corporate / business, pending on the agenda.
  • Activities of AAB are highlighted on the AAB web site, including mission, AAB members, meetings with agenda and minutes, various activities, distinguished alumni, etc.

Activities

  • The Board is involved in a number of activities, such as the department’s Annual Research Review, the HSSEAS Open House, the annual department Career Panel, fundraising for the department, collaboration with faculty, student groups and labs as well as other activities that will be approved by the Board.