Graduate Student Forms & Procedures

FOR ALL GRADUATE STUDENTS

Breadth Requirements Form
MS students - Due by end of 3rd quarter of study
PHD students - Due by end of 9th quarter of study (and BEFORE taking Oral Qualifying Exam)

Change of Advisor Form
To officially change a student’s faculty advisor.  Both present and proposed faculty members must sign form.

Leave of Absence Request   
To request a leave of absence from graduate study at UCLA.  Students may request up to 3 consecutive quarters of leave, and no more than 6 quarters of leave in total. Due by end of 2nd week of quarter.

Leave of Absence Extension Request   
To extend the duration of a current of leave of absence from UCLA.  Due by end of 2nd week of quarter.

Registration and Enrollment Petition  (UCLA Enrollment Petition) 
To request for retroactive registration/enrollment or retroactive changes to study lists only (add/drop courses, change grading basis, change variable units, etc.).  Requires departmental approval and memo.

Teaching Apprenticeship Application
New online version coming soon

Petition for In Abstentia Registration   
Used to request a reduction of the campus Registration Fee for students who need to be registered while studying or doing research outside of California.  Includes information about eligibility requirements.

FOR MS STUDENTS

Academic Advisor Consent Form
To officially name a faculty advisor.  A faculty member verifies his/her consent to serve as an MS student’s advisor by signing form.  Due by the end of 1st quarter of study.

MS Proposed Program of Study
Due by end of 3rd quarter of study.

MS Advancement to Candidacy Petition
MS Advancement to Candidacy Instructions
Due by end of 2nd week of the quarter of expected degree conferral. 

MS Comprehensive Exam Results Form
Requires the approval and signatures of 3 faculty members.  Due by the last day of the quarter in which the MS degree is to be awarded.

Master’s Thesis Committee Nomination Form   
Requires signed approval from committee chair and Graduate Vice-Chair.  Includes regulations governing nomination of Master’s Thesis Committee.

Master’s Thesis Committee Reconstitution Form   
Requires signed approval from committee chair and Graduate Vice-Chair. 

Master’s Filing Fee Application   
Eligibility and Department Guidelines for Master’s Filing Fee Application
International students may use only 1 quarter of MS Filing Fee.

Master’s Degree Petition   
To request special action regarding fulfillment of degree requirements: transfer of credit, change in plan of study (comprehensive exam/thesis), change in mandatory grading basis, etc.

MS Application for Admission to PHD Program - New form coming soon
MS to PhD Faculty Recommendation Form - New form coming soon
The MS application for the PhD program, along with 3 departmental recommendations (at least one of which must include an additional letter) must be turned in during the student's last quarter in the MS program. 

Breadth Requirement - for PhD Adding MS
Shows the addition of 3 more 201 courses to add a MS degree

FOR PHD STUDENTS

Proposal of Fields for the Ph.D. 
Field Chairs
Due by end of 9th quarter of study (and BEFORE taking Oral Qualifying Exam)

WQE Paper Cover Page
Requires signature of faculty advisor.  Submit to the Graduate Student Affairs Office by announced deadline.

Oral Qualifying Exam (OQE) Checklist
Procedural instructions regarding the scheduling of and department protocol for the Oral Qualifying Exam (OQE).

Final Defense (FD) Checklist
Procedural instructions regarding the scheduling of and department protocol for the Final Oral Defense (FD).

Doctoral Committee Nomination Form   
Requires signed approval from committee chair and Graduate Vice-Chair. Includes regulations governing nomination of doctoral committee. 

Doctoral Committee Reconstitution Form
Doctoral Committee Reconstitution Form Instructions
Requires signed approval from committee chair and Graduate Vice-Chair.

Doctoral Filing Fee Application*   
Eligibility and Department Guidelines for Doctoral Filing Fee Application

*IMPORTANT NOTE:  PHD students may submit the Doctoral Filing Application only once.  Therefore, it’s very important that students, under advisement from their academic advisor, plan accordingly.